Privacy Statement

How information about you will be used:

As part of your application we will collect data provided in your application and any obtained in relation to it, including that from online screening and testing, any interviews, selection centres or references, and the data will be used by the John Lewis Partnership to process your application. It may also be used to help us with any future applications by you to the John Lewis Partnership.

We process your application data with your consent. You may withdraw this consent at any time

We will treat your personal data as being confidential and will comply with all applicable data protection legislation in respect of it.

How long your data is kept:

If your application is successful, the data will be used to administer your personnel record. If you are not successful we will retain your data for 6 months to support administration of any appeals or enquiries relating to your application.

Who do we share your data with:

As part of your application process, we may use the following third party organisations to administer the processing of your application :

  • Workday – to maintain a record of your application
  • Sova – for conducting online screening and testing
  • Security Watchdog – for pre-employment background checks, where required
  • O2 – for providing SMS messages about your application
  • Zinc – for conducting right to work checks

Your rights over your personal data:

You have the right to:

  • Access the personal data we hold about you
  • The correction of your personal data when incorrect, out of date,or incomplete
  • The deletion of the data we hold about you, in specific circumstances; for example, when you withdraw consent or object, and we have no legitimate overriding interest, or once the purpose for which we hold the data has come to an end
  • That we stop any consent-based processing of your personal data after you withdraw that consent.

Checking your identity

To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice.

If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.

If you wish to exercise your rights in relation to any information you have submitted, please contact the Partner Rights Team via email partnersubjectaccessrequest@johnlewis.co.uk.

Any Questions?

For any queries about the way we handle your personal data, please contact the:

Data Protection Officer

1 Drummond Gate

Pimlico

London

SW1V 2QQ

Email: data.protection@johnlewis.co.uk

Contacting the regulator:

If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

You can contact them by calling 0303 123 1113.
Or go online to www.ico.org.uk/concerns (opens in a new window; please note we can’t be responsible for the content of external websites)

This noticed was updated in July 2024