Account Payable Clerk

Job Type Finance
Location Darwen - Herbert Parkinson
Partnership Level 10
Closing Date 25/02/2024
Vacancy Type Permanent
Salary £22,050.00 - £28,100.00
Salary Frequency Annual
Hours of Work 38.75 hours per week

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We want all of our Partners to have a good work-life balance and we support flexible working. This might mean flexible or compressed hours, job sharing or shorter hour contracts, where it is possible to do so. Please discuss this further with the hiring manager during your interview.

Our Purpose

Working in Partnership for a happier world – our shared Purpose that guides us in everything we do and inspires 3 important principles; happier people, happier business, happier world. The John Lewis Partnership is a truly unique business, one that seeks to make a positive difference to the lives of everyone.

At a glance

This role is based at our Herbert Parkinson Textile Factory in Darwen, Lancashire. 

The salary range for this role is set at £22,050 - £28,100 per annum.

This is a full time, permanent position, working 38.75 hours per week across Monday - Friday.

About the role

An operational role within the Finance Team here at Herbert Parkinson, your role will have an emphasis on account payable. You will add value to the efficient and profitable running of your department in order to achieve your business and personal objectives, along with those of your Team and the Branch. 

What will you be doing?

The main purpose of this role is to code and match all invoices to purchase order numbers, carrying out monthly BACS runs and forex payments to ensure suppliers are paid on time.

  • Code invoices received and register on the computer system.

  • AP month end routine procedure.

  • Reconcile supplier invoices with system receipts and query discrepancies. Distribute any invoices with unit price discrepancies for price authorisation.

  • Match no system received invoices to purchase orders, delivery notes and goods received notes where applicable and distribute for authorisation. Post on system when authorised.

  • Pay  suppliers according to their terms of sale and maximising early payment discounts- printing cheques and remittance advice.

  • Check and reconcile purchase ledger balances with supplier statements.

  • Maintain manual cash books.

  • Prepare month end accruals schedules. List and post month end purchases accruals.

  • Arrange foreign currency payments and maintain the current exchange rate in Syscom.

  • Deal with supplier and foreign currency queries.

  • Count and record dining room and vending machine takings, sort the cash to send to the bank.

  • Provide financial analysis as required by Managers.

  • Provide cover for the Account Receivable section during the period of absence and assist with Reception cover when required.

  • Reconcile Inter-company transactions

Essential skills you’ll need

  • Good numeracy skills

  • Attention to detail

  • Good written and verbal communication skills

  • Enthusiastic and self-motivating

  • Willing to learn and develop

  • Take ownership of tasks and pride in output

  • Demonstrates flexibility and resourcefulness

  • Work well in a team

  • Analytical approach to queries

  • Able to work on own initiative and meet strict deadlines

Desirable skills you could bring

  • Enterprise Resource Planning ERP experience 

  • Previously worked in a finance processing environment

  • Account payable experience

Benefits of the Partnership and the Role

  • You will enjoy 25% discount at John Lewis and 20% in Waitrose on the majority of products

  • The Partnership has a competitive pension scheme where your contributions will be matched by the Partnership (up to 8% of pay)

  • Excellent work life balance, including focus on well being and flexible working and our marketing leading equal parenthood leave Policy

Find out more about the extensive range of exciting benefits that you could enjoy when you join us on our website under About the Partnership; Benefits. 

Next Steps 

The application form consists of a CV upload followed by application questions. Please ensure you refresh the page each time you complete a task to ensure you complete everything that you need to in time. (If internal, check your Workday notifications and see further guidance on the PDW under "Internal application process"). We occasionally close vacancies early in the event we receive a high volume of applications. Therefore, we recommend you apply early.

You'll be asked about any adjustments you might need to support the recruitment process. Let us know, and we'll be sure to discuss it with you. 

Thanks for your patience in the meantime and for showing an interest in joining the Partnership. 

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Duties and Responsibilities

Herbert Parkinson is a Subsidiary Company of the John Lewis Partnership since 1953, providing an exclusive range of soft furnishing products. With an experienced design team and extensive flexible manufacturing facilities, offering a full development and manufacturing service for soft furnishing products, including cushions, pillows, duvets, curtains & blinds.

At the John Lewis Partnership, we embrace our differences. We want you to be you. Because, well, we know you're at your best when you're free to be yourself. Being a truly inclusive employer to us means creating an environment which celebrates your contribution, regardless of age, gender, race, ethnicity, disability, sexual orientation, social background, religion or belief. It's why we've set our own aim to become the UK’s most inclusive business - for our Partners (employees) and our customers. We firmly believe that our future success lies in diversity of thought from all Partners and it's integral in our mission to build a happier world. We welcome applications from everyone interested in working for us. And, once you're a Partner, your differences will make all the difference. Find out more about D&I in the Partnership here - https://www.jlpjobs.com/about/diversityandinclusion/

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